100 Club
Tickton Village Hall 100 Club Privacy Notice
Tickton Village Hall 100 Club Privacy Notice
Tickton Village Hall collects and uses personal information for the purpose of administering its 100 Club.
Who we are
Tickton Village Hall is the organiser of the Tickton Village Hall 100 Club. Any queries about how your information is used should be directed to the Village Hall trustees or the 100 Club administrator.
What information we collect
We may collect and hold:
- your name
- address
- email address
- telephone number
- membership and payment record
- draw and prize record, where relevant
Why we use your information
We use this information to:
- administer your 100 Club membership
- record payments and membership status
- carry out the monthly draw
- contact winners
- send essential information about the running of the 100 Club, including renewals, draw arrangements, or rule changes
- maintain basic financial and administrative records
Funds raised through the 100 Club, after prizes are paid, go towards the running and upkeep of Tickton Village Hall.
Our lawful basis
We use your information under the lawful basis of legitimate interests. This means we use members’ details in a limited and reasonable way to run the 100 Club properly, contact winners, keep accurate records, and support the running of Tickton Village Hall.
Who can access your information
Your information will only be accessed by those involved in administering the 100 Club, such as the responsible trustee and any trustee or officer who needs it for financial, governance, or compliance purposes.
Who we share your information with
We do not sell or pass your information to third parties for marketing. Information will only be shared where necessary for administration, legal compliance, audit, or insurance purposes.
How long we keep your information
We keep your information only for as long as necessary to administer your membership and maintain appropriate financial records. Former members’ details will be securely deleted or archived when no longer needed.
Your rights
You have the right to ask for access to your personal information, to ask for inaccurate information to be corrected, and in some circumstances to object to how your information is used.
Keeping information up to date
Please let us know if your contact details change so that our records can be kept accurate.